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TRACKSIDE PROMOTION Ltd, Track Dudes

Terms & Conditions

 

 ABOUT US

Trackside Promotions Ltd, trading as Track Dudes Motorcycle test- & track days, is committed to delivering high-quality track day experiences. If you have any suggestions or comments, please email us at info@trackdudes.co.uk

 

OUR CONTACT DETAILS

Trackside Promotions Ltd

Email: info@trackdudes.co.uk

Mob: 0044 7468 469926 or 0032 470 98 08 84

 

LEGAL INFORMATION

Company Name: Trackside Promotions Ltd

Company Registration Number: 82990

Company VAT Number: GB 158 2919 78

Registered Office: 167-169 Great Portland Street 5th floor, W1W 5PF London

 

ACCEPTANCE OF TERMS 

Your access to and use of Track Dudes (“the Website”) is subject exclusively to these Terms and Conditions. You will not use the Website for any purpose that is unlawful or prohibited by these Terms and Conditions. By using the Website, you are fully accepting the terms, conditions, and disclaimers contained in this notice. If you do not accept these Terms and Conditions, you must immediately stop using the Website.

DEFINITIONS 

  • “Buyer” means the individual or organisation who buys or agrees to buy the Goods or Services from the Seller.
  • “Consumer” shall have the meaning as described in section 12 of the Unfair Contract Terms Act.
  • “Contract” means the contract between the Seller and the Buyer for the sale and purchase of Goods or Services incorporating these Terms and Conditions.
  • “Goods” means the articles or services that the Buyer agrees to buy from the Seller.
  • “Seller” means Trackside Promotions Ltd, operating as Track Dudes.
  • “Terms and Conditions” means the terms and conditions of sale set out in this document and any special terms and conditions agreed in writing by the Seller.

 

CONDITIONS

  • Nothing in these Terms and Conditions shall affect the Buyer’s statutory rights as a Consumer.
  • These Terms and Conditions shall apply to all contracts for the sale of Goods or Services by the Seller to the Buyer and shall prevail over any other documentation or communication from the Buyer.
  • Payment of Goods or Services shall be deemed conclusive evidence of the Buyer’s acceptance of these Terms and Conditions.
  • Any variation to these Terms and Conditions (including any special terms and conditions agreed between the parties) shall be inapplicable unless agreed in writing by the Seller.

 

CHANGES TO WEBSITE 

Trackside Promotions Ltd reserves the right to:

  • Change or remove (temporarily or permanently) the Website or any part of it without notice, and you confirm that Trackside Promotions Ltd shall not be liable to you for any such change or removal.
  • Change these Terms and Conditions at any time, and your continued use of the Website following any changes shall be deemed to be your acceptance of such change.

 

MAKING A PURCHASE 

  • All bookings for track days, training sessions, or other services must be made through the Website or, in exceptional cases, via email to info@trackdudes.co.uk.
  • Payment for bookings must be made in full at the time of booking. For some events a deposit payment is possible. In this case the balance is due 6 weeks prior to the start of the event. You’ll receive an invoice via email for the outstanding balance which has to be paid by bank transfer.
  • We accept various forms of payment as detailed on the website.
  • All prices are inclusive of applicable taxes unless stated otherwise. We reserve the right to change our prices at any time without notice.
  • Please ensure that you book riders into the correct group based on their ability, as we cannot guarantee changes to groups on the day of the event. Track Dudes is not responsible for bookings in the wrong group.
  • When confirmation of the order is received, this indicates that we have received your order and a contract exists between us.
  • We reserve the right to amend/adjust pricing if an error has been made in advertised packages or if we are no longer able to supply a particular service. We will always contact you first to ensure that the new price is acceptable.

 

ORDERING  

  • All orders for Goods or Services shall be deemed an offer by the Buyer to purchase under these Terms and Conditions, subject to acceptance by Track Dudes.
  • During the payment process, you will be prompted to enter the full address of the cardholder (as it appears on your credit card statements) and the delivery address (if different). The cardholder’s address must match the records of the card issuer.
  • Some bookings may incur a handling fee to cover third-party charges. These will be visible before checkout. Handling fees are non-refundable, separate from any deposit or balance paid.

 

REFUND AND CANCELLATION POLICY 

Deposits paid to secure a place are non-refundable and non-transferable unless agreed with Track Dudes.

  • Cancellation by Buyer:
    • + 30 days before the event: 100% refund minus a £50/€50 administration fee.
    • 15 to 30 days before the event: 50% refund minus a £50/€50 administration fee.
    • Less than 15 days before the event: No refund.
  • Cancellation by Seller:
    • By choice of the Seller: Refund of the amount paid minus non-refundable services such as payment fees, carnet costs, hotel deposits,…
    • Due to circumstances beyond the Seller’s control (force majeure):
      • No refund possible

 

RIGHTS OF SELLER

Trackside Promotions Ltd reserves the right to adjust the price and specification of any item on the Website at its discretion.

  • We reserve the right to withdraw any goods or services from the Website at any time.
  • Trackside Promotions Ltd shall not be liable to anyone for withdrawing goods or refusing to process an order.

 

LIMITATION OF LIABILITY

  • Except as may be implied by law, where the Buyer is dealing as a Consumer, in the event of any breach of these Terms and Conditions by Track Dudes, remedies of the Buyer shall be limited to damages which shall not exceed the price of the goods or services purchased.
  • Nothing in these Terms and Conditions shall exclude or limit the liability of Track Dudes for death or personal injury resulting from the negligence of Track Dudes or its agents or employees.

 

FORCE MAJEURE 

Trackside Promotions Ltd shall not be liable for any costs, losses, delays, or failure to perform any of its obligations if the delay or failure results from events or circumstances outside its reasonable control, including but not limited to: acts of God, war, civil unrest, malicious damage, floods, strikes, accidents, pandemics, or compliance with any law or governmental order.

Trackside Promotions Ltd shall not be held liable for any cancellations or changes due to circumstances beyond our control, including but not limited to natural disasters, pandemics, civil unrest, or issues with the venue (e.g., closure or damage).

 

SEVERANCE 

If any provision of these Terms and Conditions is held invalid or unenforceable, the remaining provisions shall continue in full force.

 

GOVERNING LAW AND JURISDICTION 

These Terms and Conditions shall be governed by and construed in accordance with the laws of England and Wales, and both parties submit to the exclusive jurisdiction of the English courts.

 

JURISDICTION FOR INTERNATIONAK PARTICIPANTS

For participants from outside the UK, Trackside Promotions Ltd operates under the laws of England and Wales. Any disputes will be resolved under English law, and participants agree to submit to the jurisdiction of the English courts.

 

PRIVACY POLICY 

Trackside Promotions Ltd will not disclose buyers’ information to third parties except as necessary to fulfil an order. For more info, check our privacy policy https://www.trackdudes.co.uk/privacy-policy/

 

PARTICIPANT RESPONSIBILITIES

  • Participants must wear appropriate safety gear, including a closed and certified helmet, leather gloves, leather race boots reaching above the ankle and a leather suit in once piece at all times while on the track. Motorcycles must comply with venue noise limits and safety standards. Participants must follow all instructions from Track Dudes staff or face removal from the event without refund.

 

INSURANCE REQUIREMENTS

  • We recommend to take a cancelation insurance for flights and/or hire cars in case of a cancelation of an event due to unforeseen circumstances or higher forces.
  • All participants must have valid insurance for motorcycle track riding that includes personal injury, dead and third-party liability. Additionally, insurance must cover repatriation in case of an accident or mechanical failure during international events.

 

ACKNOWLEDGMENT OF RISK

Participants acknowledge that motorcycle track riding is an inherently dangerous activity. By signing up for a Track Dudes event, participants accept these risks and agree to release Trackside Promotions Ltd from any liability for personal injury or damage.

 

MEDICAL CONDITION DECLARATION

Participants must inform Track Dudes of any medical conditions that may impair their ability to safely participate. Failure to disclose such information may result in removal from the event without refund.

 

VEHICLE AND EQUIPMENT REQUIREMENTS

All motorcycles and equipment used during events must meet the safety and mechanical standards set by the event venue. Any vehicle deemed unsafe may be excluded from participation without a refund.

 

REFUND POLICY FOR PERSONAL ISSUES

Refunds or credits will not be issued for mechanical failures, accidents, or if participants are unable to ride due to personal reasons (e.g., illness or injury).

 

HEALTH AND SAFTY PROTOCOLS

In the case of government-mandated restrictions or health concerns (such as COVID-19), Track Dudes reserves the right to reschedule or cancel events. Refunds or credit will be provided based on the specific situation and any non-refundable expenses already incurred (e.g., venue deposits).

 

MEDIA USE

By attending a Track Dudes event, participants agree that their image may be captured through photography or videography for promotional purposes. If participants do not wish to be filmed or photographed, they must notify us in advance.

 

DATA PROTECTION

We comply with the General Data Protection Regulation (GDPR). Personal data provided during registration will be used solely for event management purposes and will not be shared with third parties unless necessary to fulfil the contract (e.g., venue requirements).

 

EVENT RESCHEDULING

In the event of a reschedule due to force majeure or other unforeseen circumstances, participants may transfer their booking to a future event or receive a partial refund, minus any non-refundable costs. Requests must be made within 7 days of the rescheduling announcement.